Does tracking down your lab supply orders sometimes feel like a wild goose chase? How many phone calls and emails does it take to learn that your order hasn’t been approved yet or that it hasn’t left the warehouse or that it was delivered to the wrong loading dock? The truth is that even one phone call placed, or email sent to locate an order is one too many for scientists, lab managers, and procurement.
Throughout 2021 and 2022, ZAGENO, the leading lab supply marketplace, surveyed hundreds of research scientists, lab operations, and procurement professionals across various biotech and pharmaceutical R&D labs, both with and without procure-to-pay (P2P) platforms, about their lab supply purchasing processes. Not surprisingly, the number of hours wasted tracking lab supply orders arose as a major pain point for all involved.
For those without a centralized, consolidated ordering hub, order tracking remains a very manual process, usually happening via email and phone calls to the tune of an average of 6 hours per week.
Hours spent tracking orders per week, per role
While most of the burden falls on procurement (who spend a whopping average of 22 hours per week tracking orders), research scientists also must divert critical time away from the bench for these tasks.
On average, procurement professionals spend a whopping 22 hours per week tracking lab supply orders.
As organizations scale, the time spent sourcing R&D products increases dramatically. This is particularly apparent when searching for products and tracking order/delivery statuses. In fact, scientists spend more time tracking lab supplies as their companies grow.
While P2P systems play a strategic role in helping biotechs scale, they do not reduce the amount of time spent tracking orders, which jumps from 2.4 hours per week for biotechs to 10 hours for pharma. Further, scientists spend double the time tracking orders post-P2P implementation.
Scientist hours spent per week on order tracking, with and without P2P
Accessing a self-service lab supply marketplace such as ZAGENO during or after P2P implementation directly connects scientists with purchasing, receiving, and suppliers and significantly automates order tracking, removing many unnecessary touchpoints.
The average R&D lab places hundreds of orders per week, each one requiring separate follow-up. Without automated ordering, a scientist described the following scenario:
“You have to check each item to see if it was dispatched since you don’t get a notification in the event of a delay. You think, ‘Oh, that should have arrived by now. Let me check what happened’ and discover it is not even dispatched yet because there is suddenly a delay for 4 weeks. Then you need to cancel that one because you can’t wait that long, start looking for alternatives and go back to the beginning of the cycle. With how often that happens, ordering is quite often a nightmare.”
While the life sciences industry has specific ordering needs, ZAGENO believes that the business-to-business (B2B) experience can and should offer the same convenience to its customers as that of business-to-consumer (B2C) experiences, such as Amazon.
All of these features and more are available with the ZAGENO lab supply marketplace. Within days, give your scientists, lab managers, and procurement professionals the gift of time better spent by contacting ZAGENO today to learn more about our self-service, automated lab supply ordering process.