In the resource-heavy world of life sciences, maintaining an efficient lab is about more than just keeping a well-stocked supply closet. When done right, lab asset management can boost productivity, reduce costs, and ensure smooth operations. Michael Nichols, Director of Facilities at Ultragenyx, recently shared proven strategies with ZAGENO, a leading lab supply marketplace, to manage lab assets effectively.
What is asset management in the lab?
In a lab setting, assets encompass everything from high-tech, costly equipment to everyday essentials like chemicals, reagents, and pipettes. Poor asset management can lead to downtime, increased costs, and reduced lab output. Conversely, well-managed assets ensure that labs run smoothly, with minimal disruptions, allowing researchers and technicians to focus on their core scientific work.
Top 5 asset management strategies for lab efficiency
- Comprehensive asset tracking
A reliable asset management system that tracks purchase costs, preventive maintenance, and unscheduled maintenance is the cornerstone of effective asset management. Whether your lab uses simple tools like Excel spreadsheets or more advanced Computerized Maintenance Management Systems (CMMS), the key is to choose a solution that fits your organization’s size and needs. - Regular maintenance and calibration
Routine maintenance and calibration extend the lifespan of expensive lab equipment and ensure the accuracy of experiments and results. Nichols suggests implementing a proactive maintenance schedule that includes routine checks and prompt repairs to prevent unexpected equipment failures. - Optimizing asset utilization
Maximizing the use of lab assets is often a challenge. Underutilized equipment can waste resources, while overuse can lead to premature wear and tear. By analyzing equipment usage data, labs can identify assets that are underutilized and either share or relocate them to other projects, ensuring that resources are used to their fullest potential. - Leveraging technology for enhanced asset management
Embracing software solutions that utilize artificial intelligence (AI) can revolutionize lab asset management. AI-powered tools can monitor equipment usage, energy consumption, and inventory levels, providing actionable insights for optimizing resource usage, reducing waste, and improving overall lab efficiency.
Recommended lab management solutions:- Labstep. Offers tools for monitoring lab equipment usage, inventory management, and tracking researcher interactions.
- Benchling. Provides lab management solutions, including equipment monitoring, workflow automation, and consumables tracking.
Go deeper: Top 6 Tools for Lab Managers to Enhance Operations in 2024
- Training and accountability in asset management
Effective asset management requires a team effort. Ensuring that all staff members are properly trained in asset handling and management practices is essential. Establishing clear guidelines and accountability measures helps ensure that everyone in the lab contributes to efficient asset management.
Why asset management is the key to lab success
Efficient asset management is about more than just keeping track of equipment—it’s about creating a streamlined environment that supports scientific discovery. By implementing comprehensive tracking, regular maintenance, optimal utilization, and leveraging the latest technology, labs can significantly improve operational efficiency, saving time and money that can be reinvested into research.
For more expert insights on maximizing lab output and efficiency, download our free ebook, How to Maximize Lab Output: Efficiency Hacks from Facilities Management and Lab Ops Experts.
